Privacy Policy

Last updated: January 2025

1. Introduction

Checksheets.com ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

By using Checksheets.com, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Name, email address, company name, and password when you register
  • Payment Information: Billing details processed securely through Stripe (we do not store card numbers)
  • Checksheet Data: Content you create, including checksheet titles, descriptions, and inspection items
  • Communications: Information you provide when contacting us for support

2.2 Information Collected Automatically

  • Usage Data: Pages visited, features used, and time spent on the platform
  • Device Information: Browser type, operating system, and device identifiers
  • Log Data: IP address, access times, and referring URLs
  • Cookies: Session cookies for authentication and preferences

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services
  • Process transactions and send related information
  • Send you technical notices, updates, and support messages
  • Respond to your comments, questions, and customer service requests
  • Monitor and analyze usage patterns to improve user experience
  • Detect, prevent, and address technical issues and security threats
  • Comply with legal obligations

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information with:

  • Service Providers: Third-party vendors who assist in providing our services (e.g., payment processors, email delivery services, cloud hosting providers)
  • Team Members: If you use a team plan, other members of your organization may access shared checksheets
  • Legal Requirements: When required by law or to protect our rights and safety
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Encryption of data in transit (HTTPS/TLS)
  • Secure password hashing
  • Two-factor authentication option
  • Regular security assessments
  • Access controls and authentication requirements

However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. If you delete your account, we will delete or anonymize your personal information within 30 days, except where we are required to retain it for legal purposes.

7. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal data
  • Correction: Request correction of inaccurate data
  • Deletion: Request deletion of your personal data
  • Data Portability: Request a copy of your data in a portable format
  • Objection: Object to processing of your personal data
  • Withdraw Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us at hello@checksheets.com.

8. Cookies

We use essential cookies to enable core functionality such as authentication and session management. These cookies are necessary for the website to function and cannot be disabled.

We may also use analytics cookies to understand how visitors interact with our website. You can control these through your browser settings.

9. Third-Party Services

Our service integrates with third-party services that have their own privacy policies:

  • Payment Processing: We use Stripe to process payments securely - Stripe Privacy Policy
  • Cloud Infrastructure: We use industry-standard cloud hosting and database services
  • Email Services: We use third-party email delivery providers for transactional emails

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

11. Children's Privacy

Our service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete that information.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

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